Workflow Ownership Audit · $350

One workflow. Its real software cost. A clear decision.

The audit looks at one workflow your firm pays a lot of software money to run, and ends with a written recommendation: keep, repair, switch, or build. Sometimes the answer is to leave the software alone.

Email about an audit

Short answer

What you get for $350.

A working session with the people who do the work, a review of what you pay and what you use, and a written recommendation with the reasoning and assumptions visible. If we later build a tool for you, the $350 is credited toward it.

One 60 to 90 minute working session, online
A cost breakdown: seats, plan tier, add-ons, renewal terms
A map of the workflow and the features actually used
Keep, repair, switch, or build, with costs over time and risks
A fixed-price build proposal only when a build pays off

What we look at

Follow one job all the way through.

We do not judge software from a feature list. We follow one real job from the moment it starts to the moment someone accepts the result, and note what the software does and what people do around it.

The trigger
What exact event starts the work: a signed client, a new brief, a timesheet deadline. "When someone needs it" is not specific enough.
The source of truth
Which system holds the current facts. If the answer changes by person or project, more software will not fix it.
The handoffs
Every copy, paste, export, approval, and side spreadsheet, and which ones depend on memory.
The cost
What you pay for the seats and features involved, and what share of the product this workflow really uses.

What the evidence means

Four possible recommendations.

Keep

The software fits the work, people use it as intended, and the cost is reasonable for what you get.

Repair

The product is fine but the setup is not. Remove unused seats or add-ons, change the plan, or fix the configuration so people stop working around it.

Switch

A simpler or cheaper product covers what your team actually uses. We name the tradeoffs and the migration steps.

Build

A small tool your firm owns would cost less over time than the subscription, after counting build, hosting, and maintenance. Recommended only when the workflow is stable enough to specify.

What to bring

Bring the facts, not your passwords.

The audit does not need logins or admin access. Everything comes from what you choose to show on a screen share or send as a summary.

Your current invoice or billing page for the software
Rough seat count and who uses which parts
The renewal date and contract terms, if any
One person who does the workflow every week
No passwords, no customer records

What the audit is not

Honest limits.

The audit is not a sales pitch for custom software. Our rule is simple: no clear savings, no custom build. It is also not a full IT review, a security audit, or legal advice about your software contracts. It covers one workflow at a time so the answer is specific enough to act on.

Workflow Ownership is a new firm. We do not have published case studies yet, so we show our reasoning in writing instead and you can check every number against your own invoices.

Next step

Tell us which software feels too expensive.

Send a short email with your firm, team size, and the software or workflow in question. Vaughn English handles every call and scope decision, and we confirm fit before asking for payment.